Admin Assistant/Med Staff Coor - Non-Exempt

Bluegrass Community Hospital

Who We Are:

People are our passion and purpose. Come work where you are appreciated for who you are not just what you can do. Bluegrass Community Hospital prides itself in the relationships we build with our patients and developing an environment committed to quality ensuring the health and safety of our employees. Licensed as a critical access hospital, we offer a broad range of inpatient, surgical, emergency and diagnostic services.

Where We Are:

Known for our picturesque countryside, rock lined fences and world class bike trails, zip line, horse & hiking trails, Versailles provides an unforgettable experience of life in the Bluegrass. Here you will find eclectic shops and antiques, delicious restaurants, regionally acclaimed community theater and many seasonal festivals giving Versailles the small town feel you want with the urban access you need. 

Why Choose Us:

• Health (Medical, Dental, Vision) and 401K Benefits for full-time employees
• Competitive Paid Time Off 
• Employee Assistance Program - mental, physical, and financial wellness assistance
• Tuition Reimbursement/Assistance for qualified applicants
• Professional development opportunities
• Free Parking
• And much more...

Position Summary:

Serves as Administrative Assistant to the VP/Chief Nursing Officer and/or VP/Chief Financial Officer.    The Medical Staff Coordinator will have knowledge of health care systems and credentialling practices.   Provides administrative support to the Medical Staff, conducts provider orientation, education on policy and procedures as well as Medical Staff Bylaws.   Records minutes of multiple meetings including Credentials Committee, Medical Executive Committee and others as assigned.

Provides support for Nursing Supervisors and Clinical Coordinators and assumes primary responsibility for all clerical functions of Nursing Administration. 

Reports to:    Chief Executive Officer, VP/Chief Nursing Officer or VP/Chief Financial Officer.

FLSA:  Non-exempt

Essential Functions Additional Information

-Composes, types and transcribes correspondence, forms, reports, presentation materials and other written communications.

-Provides a professional environment for patients, staff, vendors and visitors.  Receives, screens and routes visitors and telephone calls.

-Responds to, escalates and follow-up on inquiries and problems as appropriate

-Works with all levels of internal management and staff for project coordination

-Schedules coordinates meetings, conference, special events, appointments and travel arrangements

-Maintains central filing system and data bases

-Possess a strong degree of sensitivity to confidential matters

-Creates and maintains all credentialed provider files

-Requires critical thinkings skills, decisive judgement and the ability to work with minimal supervision.   

-Must possess strong organizational and computer skills.

-Autonomous decision making is involved regarding medical staff credentialing process.   Gathers information, reviews and forwards to Credentials Committee complete applications.  Able to independently review and escalate issues involving credentialing / privileging to Director.

-Must be able to work in a stressful environment and take appropriate action.

-Handle with Care to be received within 30 days of orientation and kept annually

-Receives, screens and routes visitors and telephone calls.   Responds to, escalates and follows up on inquiries and problems as appropriate.

-Maintains monthly Emergency Department Call Schedule

-Maintains files and office equipment and stocks supplies

-Maintain Practitioner Database

-Organize Continuing Medical Education Opportunities upon request

Maintain working knowledge regulatory standards and requirements related to Medical Staff Credentialing

Schedules / coordinate meetings, conferences, special events, appointments and travel arrangements

Patient Populations Served:     Does not provide direct patient care.

Protected Health Information Accessed: Demographic, Clinical, Insurance, Financial, Complete Medical Record.

Exposure: Occupational exposure possible; minimal contact with bloodborne pathogens or hazardous materials.

Physical Requirements: Primarily clerical and computer-based work with frequent sitting, standing, and walking. Occasional bending, lifting, and reaching.

Knowledge, Skills & Abilities

The requirements listed below are representative of the knowledge, skills and/or abilities required.

Education: High School diploma or equivalent required.

Experience: Minimum three years of clerical experience.

License: /Certifications: None required.

EEOC Statement:

Bluegrass Community Hospital is committed to providing Equal Employment Opportunities for all applicants and employees and complies with all applicable laws prohibiting discrimination against any employee or applicant for employment because of color, race, sex, age, religion, national origin, disability, genetic information, gender identity, sexual orientation, veterans' status or any other basis protected by applicable federal, state or local law.

Lifepoint Health is a leader in community-based care and driven by a mission of Making Communities Healthier. Our diversified healthcare delivery network spans 29 states and includes 63 community hospital campuses, 32 rehabilitation and behavioral health hospitals, and more than 170 additional sites of care across the healthcare continuum, such as acute rehabilitation units, outpatient centers and post-acute care facilities. We believe that success is achieved through talented people. We want to create places where employees want to work, with opportunities to pursue meaningful and satisfying careers that truly make a difference in communities across the country.