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Thank you for your interest in joining our team at Willamette Valley Medical Center. Our team members are the cornerstone of our mission of making communities healthier. Whether you’re an experienced professional or just beginning your career, Willamette Valley Medical Center has opportunities for you to utilize your skills and expertise.

FLOAT Admitting Representative, FT

McMinnville, Oregon

Req ID ADMIT021827 Post Date May. 27, 2023 CategoryAdministrative FacilityWillamette Valley Medical Center

Position Summary

Admitting Representative is responsible for interviews patients to obtain financial, demographic information and obtain Patient’s/patient’s representative signatures.

Minimum Qualification

  • High School Graduate or equivalent.
  • Six (6) months experience preferred in general and/or medical office with customer service experience.
  • Experience with handling cash, typing and computers.
  • Bi-lingual in Spanish and English preferred.

Essential Job Functional

  • Meets all active working position requirements in regards to accuracy, timeliness, and completeness of work performed.
  • Fully competent in PBX operations, handles payments and upfront collections as required, and assists as requested in the QA process.
  • Indexes orders in Order Facilitator and enters accurate and timely orders for designated patient exams.
  • Responds to requests from other departments that directly affect patient care in an accurate and timely manner.
  • Achieves and maintains active knowledge of the PTAC.001 Meditech Admissions policy in order to achieve and maintain registration accuracy of 95% or better.
  • Maintains department upfront collection scores
  • Assesses Admitting area to ensure patient wait times are under the department goal.
  • WOW usage as designated by management.
  • Knowledgeable of patient rights and position specific advance directives. Considers patients/families language, cultural, and religious beliefs when providing service. Performs well in stress and emergency situations.
  • CMS Admitting requirements are followed, IM Letters, MSP Questionnaire, etc.
  • Understands insurance authorizations and medical necessity.
  • Maintain productivity standards set by management.
  • Self-audit all Meditech scanned documents prior to shift end.
  • Assist Information Desk/Receptionist as needed.
  • Manage all patient tracking boards
  • Pre Registration
  • Make sure authorizations and medical necessity are in place
  • Accurately schedule patients within established guidelines

Knowledge, Skills and Abilities

  • Demonstrate sound judgment, patience and maintain a professional demeanor at all times
  • Time management
  • Ability to work in a busy and stressful environment
  • Organizational skills and the ability to prioritize
  • Strong computer skills
  • Strong interpersonal, verbal and written communication skills
  • Creativity, problem analysis and decision making
  • Ability to work varied shifts

WVMC is an Affirmative Action, Equal Opportunity Employer. If you have any special need or seek accommodation to aid your participation in our hiring process, please contact us at (503) 472-6131


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  • Administrative, McMinnville, Oregon, United StatesRemove