Coordinator, Office

Who We Are:

People are our passion and purpose. Come work where you are appreciated for who you are, not just what you can do. Spring View Hospital is a 75-bed facility offering a full range of services with state-of-the-art technology including pain management, physical therapy, respiratory therapy, behavioral health services, wound care, and laboratory services. Our staff and physicians pride themselves on providing advanced quality care and exceptional service to our community.

Where We Are:

Kentucky's Bluegrass Region is famous for its natural beauty, and Marion County is no exception. The nearby Green River is a haven for water sports and fishing enthusiasts, offering opportunities for boating, skiing, and outdoor recreation. The Downtown Lebanon Historic District, listed on the National Historic Register, features antique shops and an arts and crafts cooperative showcasing the work of local and Kentucky artisans.

Why Choose Us:

• Health (Medical, Dental, Vision) and 401K Benefits for full-time employees 
• Competitive Paid Time Off 
• Employee Assistance Program - mental, physical, and financial wellness assistance 
• Tuition Reimbursement and Loan Assistance for qualified applicants 
• And much more... 

Position Summary:

The Office Coordinator is responsible for supporting clinic operations through administrative, compliance, and financial coordination activities. This role ensures policies and procedures are maintained and updated to remain compliant with federal and state regulations, while also supporting the financial processes of the clinics. The position serves as a key operational resource to leadership and staff to ensure efficient workflow and regulatory adherence.

Reports to: Physician Practice Manager
FLSA Status: Non-exempt

Essential Functions:

• Update and maintain policies and procedures to ensure compliance with federal and state regulations 
• Support and manage financial processes for assigned clinics 
• Monitor a general electronic mailbox and complete and/or distribute tasks accordingly 
• Run and distribute weekly and monthly reports, including provider on-call schedules, availability calendars, billing reports, and documentation reports 
• Coordinate efforts supporting staff development, recruitment, payroll, and student engagement activities 
• Serve as first-line support for the electronic health record (EHR), including basic troubleshooting, merging duplicate charts, unlocking charts, and updating pharmacy and practice information 
• Maintain accurate records and ensure data integrity within systems 
• Assist with operational and administrative projects as assigned 

Non-Essential Functions:

• Review and comply with LifePoint Code of Conduct and all relevant company and division policies and procedures 
• Perform other duties and special projects as assigned 

Education:

• High School Diploma or equivalent required 

Skills and Abilities:

• Requires critical thinking skills, decisive judgment, and the ability to work with minimal supervision 
• Ability to work in a stressful environment and take appropriate action 
• Strong organizational and time management skills 
• Effective communication and interpersonal skills 
• Proficiency in standard office software and systems 
• Ability to manage multiple priorities in a fast-paced environment 

Licenses:

• N/A 

Certifications:

• N/A

EEOC Statement:

Spring View Hospital is committed to providing Equal Employment Opportunities for all applicants and employees and complies with all applicable laws prohibiting discrimination against any employee or applicant for employment because of color, race, sex, age, religion, national origin, disability, genetic information, gender identity, sexual orientation, veterans' status or any other basis protected by applicable federal, state or local law.

Lifepoint Health is a leader in community-based care and driven by a mission of Making Communities Healthier. Our diversified healthcare delivery network spans 29 states and includes 63 community hospital campuses, 32 rehabilitation and behavioral health hospitals, and more than 170 additional sites of care across the healthcare continuum, such as acute rehabilitation units, outpatient centers and post-acute care facilities. We believe that success is achieved through talented people. We want to create places where employees want to work, with opportunities to pursue meaningful and satisfying careers that truly make a difference in communities across the country.